PRIVACY POLICY
Annual Festival Utopian Days is seriously committed to protecting and respecting your privacy. As an event dedicated to exploring contemporary identity, we believe it is essential to collect and process data transparently and securely. This policy explains how we handle the personal information provided to Utopian Identity / Koverart ltd (controller, email: utopianidentity@etik.com), ensuring GDPR compliance and respect for your confidentiality within our creative community.
Data collected
Personal and contact data
We collect information such as first name, last name, email address and telephone number, provided directly by the interested party when purchasing tickets or registering for the Utopian Days festival. This data is essential for the operational management and submission of tax documentation.
Navigation data
Computer systems acquire data such as IP addresses and technical details about the connection. This information is processed in aggregate form for statistical purposes and for the proper functioning of the site.
Newsletter data
We collect your email address and marketing preferences should you choose to subscribe to our newsletter. These data are used exclusively for sending promotional communications relating to the festival, subject to the issuance of explicit consent, which can be freely revoked at any time.
purpose of the processing
The personal data of the interested party are processed by Utopian Identity / Koverart ltd in pursuit of the following specific purposes related to the organization of the festival:
- Service Delivery: Registration Management, Call for Artists, Digital Ticketing and Technical Event Assistance.
- Legal Fulfillments: Compliance with tax and regulatory obligations established by the competent authorities.
- Newsletter and Marketing: Sending updates on the program and future editions (with explicit consent).
- Security: Data protection and prevention of illicit activities while browsing the site.
Modality
Personal data processing operations are based on the principles of fairness, lawfulness and transparency, protecting the confidentiality and rights of the data subject. Processing takes place both through IT and telematic tools, as well as through paper media, ensuring the security and integrity of the information. Utopian Identity / Koverart ltd takes appropriate technical and organisational security measures (such as encryption, segregation of access privileges and periodic backup systems) to prevent data loss, unlawful use or unauthorised access, in full compliance with the provisions of Article 32 of the GDPR.
addressed
third parties
Your personal data may be communicated to third parties that we use for the provision of our services and the organizational management of the Annual Festival Utopian Days festival. These include IT service providers, hosting providers, communications and marketing agencies, technical partners of the festival and external consultants (legal, tax, administrative). These entities operate as Processing Managers or self-employed owners, ensuring high safety standards.
NON-EU TRANSFERS
Data processing takes place mainly in the European Union. Should transfer to non-EU countries become necessary for operational needs related to Koverart ltd, the Holder shall ensure compliance with the guarantees provided for in the GDPR. This transfer will only take place to countries with adequacy decisions or through the adoption of the Standard Contractual Clauses approved by the European Commission, protecting the integrity of your personal data.
01. Access
You have the right to obtain confirmation as to whether or not data concerning you is being processed.
02. Corrigendum
Right to request correction of inaccurate data or integration of incomplete data without delay.
03. Oblivion
Right to erasure of personal data when no longer necessary or in case of withdrawal of consent.
04. Limitation
Right to restrict the processing of personal data in specific cases, suspending its use temporarily.
05. Portability
Right to receive your data in a structured format and transfer it to another controller.
06. Opposition
Right to object to data processing for legitimate reasons or for direct marketing purposes.
Data retention period
The personal data processed for the organization of the Annual Festival Utopian Days will be kept for the time strictly necessary to achieve the purposes for which they were collected. Specifically, data relating to tax and administrative obligations will be maintained for 10 years, while data for marketing and newsletter purposes will be retained until the data subject withdraws consent or requests deletion.
SECURITY PROTOCOLS • PROTEZIONE DATI • CRITTOGRAFIA • UTOPIAN IDENTITY • PROTOCOLLI DI SICUREZZA •
Protection
Utopian Identity / Koverart ltd takes strict technical and organizational security measures to protect your personal data from unauthorized access, loss, alteration or destruction. Treatment is carried out through secure computer systems with limited access to the staff strictly necessary for the organization of the festival. Our procedures include the use of firewalls, data encryption systems, and periodic monitoring protocols. For any information regarding the security of your data, you can contact the Owner at utopianidentity@etik.com. We are committed to ensuring that every digital interaction with the Annual Festival Utopian Days takes place in a protected environment that complies with the highest standards of confidentiality, protecting the integrity of your digital identity.
updates
Utopian Identity / Koverart ltd reserves the right to make changes to this Privacy Policy at any time, informing Users on this page and, if possible, on this Site. Please therefore consult this section regularly, referring to the date of last revision. Continued use of the site and services related to the festival implies acceptance of the latest version of the information.
contact us
data controller
Utopian Identity / Koverart ltd
126 East Ferry Road, Canary Wharf,
London, England, E14 9FP
Email: utopianidentity@etik.com
your rights
As a data subject, EU Regulation 2016/679 (GDPR) gives you specific rights that you can exercise at any time by contacting the Owner at the indicated email address. You can request access to your personal data, its rectification in case of inaccuracy or its deletion (right to be forgotten). You also have the right to request the restriction of processing, to object on legitimate grounds to their use and to request the portability of your data. If you believe that the processing of your data is taking place in violation of the law, you have the right to file a complaint with the Italian Data Protection Authority. For any inquiries regarding newsletters, promotional communications or the Cookie Policy, we remain at your complete disposal.